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Personal Data Protection

PDPL — Personal Data Protection

Clearer data governance, more confident coordination

When data is scattered and responsibilities are unclear, managing personal data becomes confusing and coordination takes effort. The aim is to understand where data is used, who is responsible and what to control. Metatek helps connect policies, processes and daily practice.

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How is your data being managed today?

  • Customer, employee and partner data is scattered across many applications, forms and shared files.
  • There is no complete register of data types, purposes, storage locations and recipients.
  • Policies exist, but responsibilities and how evidence is kept remain unclear.
  • Consent is recorded and updated inconsistently across channels.
  • There is no coordinated process for data subject requests or incidents.
  • Vendors and data-sharing flows need review, but there is no consistent way to assess them.

Metatek helps organisations clarify their current state and build an action plan around priority areas, linking governance requirements to people, processes and systems.

Service scope

01

Current-state & gap assessment

Survey departments, processes and applications that handle personal data.

02

Data inventory & processing flows

Catalogue data, data subject groups, purposes, sources, storage systems and recipients.

03

Policies, procedures & forms

Help draft or adapt documents to fit how the business operates.

04

Impact assessment support

Help gather information, describe processing activities and identify risks and controls for the applicable dossiers.

05

Consent management

Advise on recording, retrieving and updating consent by processing purpose and notice version.

06

Data subject rights

Design how requests are received, verified, assigned and tracked.

07

Vendors & data lifecycle

Help review data sharing, shared responsibilities and controls across the supply chain.

08

Incident response & training

Establish how personal data incidents are identified, reported, classified and handled together.

Consent managed on one unified, traceable platform

When data is collected through websites, apps and many touchpoints, organisations need a consistent way to record it. A consent management platform can store the time, purpose, notice version and change history, and connect processing status to related systems.

Functional scope and level of integration are defined by your data and actual needs.

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  1. 01Consistent recording
  2. 02Evidence-based lookup
  3. 03Connected to processes

From current state to sustainable practice

  1. Step 1

    Define scope

    Agree on legal entities, departments, applications, data groups and priority goals.

  2. Step 2

    Survey & compare

    Gather information, clarify data flows and record gaps.

  3. Step 3

    Build & apply

    Finalise documents, responsibilities and handling mechanisms in day-to-day operations.

  4. Step 4

    Guide & hand over

    Coach the responsible contacts, update documents and maintain evidence after rollout.

The value we aim for

Know your data

See sources, purposes, systems and the parties involved in processing.

Clear roles, clear tasks

Define responsibilities across business, HR, legal, IT and other stakeholders.

A basis for monitoring

Link governance documents to processes and evidence of execution.

Ready for change

A review mechanism when adding new applications, vendors or processing activities.

Frequently asked questions

It is worth checking whether the policy reflects what actually happens. A survey clarifies inconsistencies between documents, applications and how departments work, so the right update scope can be set.

Where does your business stand on personal data governance?

Share your current state and priorities. Metatek will work with you to define the survey scope and the right next steps.

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Metatek – Unlimited Technology

Customers are at the heart of every solution.

Metatek helps businesses apply technology to work more effectively, reduce operational effort and use resources wisely.

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METATEK TECHNOLOGY CO., LTD.

9th Floor, ROX Tower, 180–192 Nguyen Cong Tru, Ben Thanh Ward, Ho Chi Minh City, Vietnam.

Mobile: +84 888 289 979

Email: tuan.tranquoc@metatek.com.vn

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